Last Updated: August 31, 2022
- What Personal Information We Collect and How We Collect It
- How We Use Your Information
- Disclosure and Third Party Processing of Your Personal Information
- Processing, Retention and Storage of Personal Information
- Safeguarding Your Information
- Accessing Your Personal Information
- Deleting Your Personal Information
- Contact Us
What Personal Information We Collect and How We Collect It
We collect the following information about you either by (i) your providing it to us using the Website, App, by email or other electronic communications, or by telephone to our customer service representatives, or (ii) data collected when you use the Services.
To use certain features or access certain content, you will need to create an account ("Account"). To create an account you will need to provide:
- your email address;
- your telephone number (optional);
- your age range;
- a password; and
- a security answer.
Once signed into your Account, you may be asked for information related to the state of your mental health and personal quality of life, which we collect from you (“Health Information”). We may also request feedback about our services. We recognize this is sensitive Personal Information and treat it as confidential in the manner described below.
Greenspace uses log files, cookies, web beacons and similar technologies to remember User preferences and collect information about visitors to the Website and App. Some cookies are required for the operation of the Website and App and are not optional.
Log files are records of all visits to the Website and App, which are automatically generated. These files make a record of each visit to the Website or App and log a number of details, that may include: the User’s operating system; IP address; the date, time and duration of the visit; the pages and documents accessed; and the previous site accessed by the User (such as, the search engine that referred the User to the Website).
How We Use Your Information
Greenspace uses your Personal Information
- To create an Account that registers you to use certain features or access certain content of the Services
- To provide the Services and customer support you request
- To answer your questions
- To provide you with the results of your self-assessments and mood meter.
- With your express consent, to match you with and recommend to you other’s services
- To customize, measure, promote and improve our Services
- Better identify the locations of our Users
- To troubleshoot any problems
- To monitor and analyze usage of the Services and identify trends
- To conduct surveys about the Services, and other potential services we could provide
- As required or otherwise permitted by law
- To fulfill other purposes disclosed at the time you provide us with your Personal Information or which are reasonably necessary to provide our Services or other related services requested by you
We use non-identifying and aggregated information from your interaction with the Website and App to improve them and to create reports about usage of the Services. For example, we use aggregated statistical data to track the number of visits to the Website, the number of views to particular pages, time-based traffic patterns, and the proportion of Users using certain devices. Through such records, Greenspace will not make any attempt to identify Users according to their browsing activity.
If a minor (as defined by applicable law) provides us with his/her data without parental or guardian consent, we encourage any concerned parent or legal guardian to contact us.
Disclosure and Third Party Processing of Your Information
Greenspace does not trade or sell Personal Information to others. On notice to you, we will disclose to the websites, mobile applications or other platforms (operated by third parties) that you choose on this Website, Personal Information about you in order to facilitate your connecting to and using of such services.
Service Provider Arrangements: In order to provide the services available on the Greenspace platform, we have arrangements with certain technology-related service providers that are subject to contractual agreements that include appropriate privacy standards. We may transfer or otherwise make available your Personal Information to such third party processors for the purpose of enabling such parties to provide certain services on our behalf. Our service providers are given the information they need solely for the purpose of performing their designated functions, and are not authorized to use or disclose Personal Information for their own marketing or other purposes. For example, we may use service providers to host our platform, deliver assessments, operate certain Website or App features, send email or other communications, and manage and analyze data. Personal Information, but never your identifying Health Information, may be processed outside of Canada where our service providers have operations. As a result, such Personal Information may be subject to the laws of those jurisdictions and may be accessible without notice to you by the courts, law enforcement and national security authorities of those jurisdictions.
Analytics Service Providers: We endeavour to send the minimum amount of Personal Information to the Analytics Tools, but IP address is sometimes required for the operation of such services. For users who are not signed into an Account, IP address is sent to the Analytics Tools, but is either not stored, or is anonymized by the Analytics Tool so that the full IP address is not stored. For users who are signed into an Account, IP address is sent to Mixpanel and Pendo, but the IP address is not stored or used for any purpose. Identifying Health Information is not shared with any Analytics Tools at any time.
Health Canada and Others: Greenspace will provide statistics and reports to Health Canada and other service providers and partners that Greenspace works with in providing the Website and App. These reports will only disclose de-identified and/or aggregate data and will not contain Personal Information.
Processing, Retention and Storage of Personal Information
We will retain your Personal Information for only so long as is necessary to fulfill the purposes for which it was collected, and for such periods of time as may be required to comply with applicable law.
When your Personal Information is no longer required, we will make all reasonable efforts to ensure all electronic and hard copies of such information are securely destroyed and irreversibly deleted from our systems. However, where your information has been provided to third parties for the purposes described above, they may retain the information according to their own retention policies.
Safeguarding Your Information
We have implemented reasonable administrative, technical and physical measures in an effort to safeguard the Personal Information in our custody and control to protect against theft, loss and unauthorized access, use, modification and disclosure. Despite our efforts, no security measures are perfect or impenetrable and no method of data transmission can be guaranteed against any interception or other type of misuse. This risk is inherent in all Internet dealings.
Accessing Your Personal Information
You have the right to access, update and correct inaccuracies in your Personal Information in our custody and control, subject to certain exceptions prescribed by law.
You may request access, updating and corrections of inaccuracies in Personal Information we have in our custody or control by emailing us at the contact information set out below. We will respond to requests within 30 days. We may request certain Personal Information for the purposes of verifying the identity of the individual seeking access to their Personal Information records.
Deleting Your Account
You may delete your Account at any time, subject to certain exceptions prescribed by law, which will result in the deletion of your personal information. When your Account is deleted, we will make sure that all electronic and hard copies of your information are securely destroyed and irreversibly deleted from our live systems within 7 days. We may request certain personal information for the purposes of verifying the identity of the individual seeking to delete their Account.
Please contact our Privacy Officer if:
- you wish to access, update or correct inaccuracies in your Personal Information,
- you wish to delete your Account, or
- you otherwise have a question or complaint about the manner in which we or our service providers treat your Personal Information.
You may contact our Privacy Officer at contact@greenspacehealth.